Future For Legal Documents eSignatures

Consider a situation in near future where a big corporate is looking forward to a merger or a change in its structure, where the pile of paperwork to be signed is replaced by the ease of simple eSignatures. Instead of having ‘Sign Here’ mentioned on every page parties can simply sign the document by entering their secure and encrypted signatures using an electronic pad. Yes, along with this ease there are several other impacts of eSignatures on the future as it is fast, legal, convenient and secure.

With a randomness ratio of 1:62 Billion, eSignatures are going to replace all the hectic paperwork and the burden of preparing, managing and keeping them safe. Before eSignatures came into existence every document was prepared, signed, shipped, faxed, mailed, scanned and filed as per the requirement of the parties involving multiple steps of processing, making it more time consuming, costly and inconvenient with the possibility of human error making it more complex.

Let’s have a look at advantages of eSignatures:

1. Faster Contract Pace
With the advent of this advanced and secured means of legitimizing the documents it has become easier and faster to close down contracts. Electronic signing allows no delay in signing the contract which could have aroused due to lack of availability of the signing authority or time. Many professionals do not have time and have to take care of a lot of things instead of just preparing or signing the contracts. Wherein the eSignatures allow:

Complete contract to be signed in one instant

More focus on the terms and critical issues

No geographic limitation, as electronic signatures can be done from anywhere anytime

2. Secured Future

Security is no more an issue in eSignatures as compared to papers that are prone to be faked or tampered. With eSignatures tomorrow is going to be secured ensuring reliable contracts with 1:62 Billion chances of randomness, which is almost negligible as per the experts.

3. Cost Effective
Although the cost is reduced due to the pace and convenience, eSignatures are more reliable when compared to the chances of human error, like signing mistakes, document exchange or terms of contract with the use of signature capture device which allows to add signature to ID Cards, forms, contracts, receipts and other paperwork. eSignatures avoid risks of getting faked and can easily recognize such instances of suspicious entries or compliance matters.

While ensuring that everything is in order, eSignatures saves the cost of fixing issues that could have caused more damage to the contract which could have been avoided. And just to remind the associated costs with physical documents be it the raw material, logistics, physical damage risks, etc.
All in all eSignatures will secure the future of legal documents by providing you the advantage of integrating technology with the future contracts.

All in all eSignatures will secure the future of legal documents by providing you the advantage of integrating technology with the future contracts.

Source: https://www.sigplex.co.uk/blog/esignatures-future-for-legal-documents

Many companies today are still stuck in the paper world when it comes to regulated documents. With the constant barrage in the news about hackers and concerns over digital insecurity, you might think that paper documents are more secure.
Approximately, only 20 to 30 percent businesses have moved toward a paperless working environment, and required a reliable digital document management platform.

Advantages of Securing Digital Documents

• • • Reliable Backups
    • Increased Security & Control
    • Improved Timeliness
    • Increased Efficiency & File Management
    • More Consistent Content
    • Review and test

Regardless of format, information needs to be secured. Sigplex provides a secure platform to protect your digital documents by electronic signature on all type of format. Use any of our signature capture devices, Sigma, Omega, Gamma, Delta, Kappa and Alpha with varieties of software to choose from, as per your requirement.

Benefits of Digital Document Management

Reliable Backups: It is a mandatory requirement to be able to produce original and readable copies of records and having a strong backup solution in place is important. Once your data has been digitised, you can easily create backup copies to store off-site. This also ensures that your business will survive any disaster.

Increased Security & Control: Have adequate security and control over who can retrieve your information is imperative. By moving your documents to the cloud, you can set permissions to each document and folder and clearly identify who retrieved what documents & when.

Improved Timeliness: The Staff that works either in the office or from remote locations can gain instant access to the documentation that they may require. Digital document management also makes it easier for files to be shared and transferred between companies.

Increased Efficiency & File Management: The document management process also offers massive productivity improvements for your staff. Rather than digging through filing cabinets to find cagey information, one can simply search for the information from the computer. Once the digital documents are found, you can print a copy or just read it on screen.

More Consistent Content: Ensuring that content is consistently formatted, named and controlled is not easy. Digitising the documents using signature capture devices allows you track the changes made on document.

Review and test: Security is never-ending, so review, test, and revise on a regular basis.
And never forget to revoke someone’s credentials when they are no longer an employee.  Keep your documents and information secure. Improve your productivity. And make sure you get to court on
Digital storage is the future of business. Quickly create a complete digital library of all your important business documents, and rest assured that in the event of a disaster your data is safe.


Source: https://www.sigplex.co.uk/blog/advantages-of-securing-digital-documents/